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Notion Systems: 20 Questions I Ask Before Building

Created
Feb 8, 2021 04:28 PM
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Hi, Hello! My name is Sarah - the writer behind redgregory.com.
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The following are important questions to ask when tackling a new Notion workflow. These are questions that I find useful in order to streamline my project and determine if Notion is the best place for it to reside.
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Firstly, what program can help me map out my system?
  • Are there any similar use-cases in the Notion community?
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How am I importing information into the system?
  • Am I importing via an external source or entering data into Notion directly?
  • Are there any extensions that can make importing information easier?
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What are the system's areas? (ie. journaling, schoolwork, projects)
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  • How can I minimize upkeep in these databases using filters and formulas?
  • Where do the system areas connect via relations and rollups? a.k.a where are the funnels?
  • Example #1 ... schoolwork's deadlines rolling up into a daily journal.
  • Example #2 ... daily journal brainstorming relating to a project's inbox.
  • If multiple databases are required, what kind of master database can pull it all together?
  • Tag Cloud (By Concepts)
  • Calculator (Total Variables)
  • Folders (By Subjects)
  • Other
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What is the ideal information retrieval method?
  • How can my system in Notion make retrieval an easy process?
  • Do I want to incorporate reflections after tasks or projects are complete?
    • At what frequency do I want to do this and what templates can help with it?
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Does this workflow allow for scalability?
  • How often do I plan on updating the databases and is this plan scalable?
  • When this system becomes very large, will the upkeep become overwhelming?
  • How can I make sure the system becomes easier to use as more data enters?
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What are the limitations?
  • Do these limitations stop me from using Notion for this system and can I use an alternative?
  • Is there a workaround for limitations that doesn't interfere with the flow of the system?

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