Hi, Hello! My name is Sarah - the writer behind redgregory.com.
The following are important questions to ask when tackling a new Notion workflow. These are questions that I find useful in order to streamline my project and determine if Notion is the best place for it to reside.
Firstly, what program can help me map out my system?
- Are there any similar use-cases in the Notion community?
How am I importing information into the system?
- Am I importing via an external source or entering data into Notion directly?
- Are there any extensions that can make importing information easier?
What are the system's areas? (ie. journaling, schoolwork, projects)
- How can I minimize upkeep in these databases using filters and formulas?
- Where do the system areas connect via relations and rollups? a.k.a where are the funnels?
- Example #1 ... schoolwork's deadlines rolling up into a daily journal.
- Example #2 ... daily journal brainstorming relating to a project's inbox.
- If multiple databases are required, what kind of master database can pull it all together?
- Tag Cloud (By Concepts)
- Calculator (Total Variables)
- Folders (By Subjects)
- Other
What is the ideal information retrieval method?
- How can my system in Notion make retrieval an easy process?
- Do I want to incorporate reflections after tasks or projects are complete?
- At what frequency do I want to do this and what templates can help with it?
Does this workflow allow for scalability?
- How often do I plan on updating the databases and is this plan scalable?
- When this system becomes very large, will the upkeep become overwhelming?
- How can I make sure the system becomes easier to use as more data enters?
What are the limitations?
- Do these limitations stop me from using Notion for this system and can I use an alternative?
- Is there a workaround for limitations that doesn't interfere with the flow of the system?
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