Notion Templates
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Global Tags Tutorial
Global Tags Tutorial/
Global Tags (Follow Along)
Global Tags (Follow Along)
Global Tags (Follow Along)

Global Tags (Follow Along)

★★★★★
Example Pages and Databases
Example Pages and Databases
These databases and pages are what we are going to connect to a global tags database. If you want to use this page exclusively for all your global tags, move each page to the side bar (drag page block to sidebar) or collect the pages in a new home page (/page).
Notebook
Notebook
✌
Contacts
Tasks
Tasks
Projects
Projects
Blog Calendar
Blog Calendar
Travel Planner
Travel Planner
Media List
Media List
Step-by-step guide (Follow along on YouTube)

Part 1: Getting Started

Tips
  • Open block menu: type “/“
  • Give icons to new databases in order to identify them easier
  • Remove comment section in Notion pages: page menu “…” + top-level discussions + “off”
  • Multi-Select database property: see multiple dropdown options
  • Select database property: see one dropdown option at a time
  • Organize databases with database views
  • Adding filters to database views will allow new pages to inherit those filters.
  • Duplicate database views to duplicate layout, filters, sorts, etc. for quick editing.
 
Create a Gallery database called “Global Tags”
Create a Select property with 5 options:
  1. Areas
  1. Months
  1. Ratings
  1. Glossary
  1. Places
Create 5 database views, and create a Filter for each database view that corresponds with each Select option.

Part 2: Areas

Tips
  • Convert an existing database property into another type: select name of property + change type
  • Relation properties connect one database to another
  • Create a relation backlink via the relation configuration box: toggle on “Show on connected database”
  • You can add more than one relation inside a database
  • To duplicate cells in the same column: highlight cell + drag down via lower right hand corner of cell
  • If you edit or replace a property inside the body of a single page, the changes will apply to all pages in the database.
  • To hide properties in pages: select property name + “hide property” + “always hide”
  • Add new database template either in the body of any empty page or next to the “New” button in any view of the database
  • Create an embed to an existing database with the “linked database” feature.
  • Go to “Properties” in the database menu to show and hide properties shown in a database view.
  • In a template, to see all relations relevant to a new “area” page inside a linked database: create a filter + select relation + select the name of the template (first option in list). Now, upon selecting this template in the future, this filter will inherit the name of the new page instead of the template.
  • You can view multiple databases in one linked database. In other words you can embed more than one database in separate views.
  • Automatically apply a template to all pages in a particular view: select down arrow next to the “New” button + “select …” next to desired template + Set as default + “Only on “ “ view”
 
Create 4 pages under Areas
  1. Work
  1. Personal
  1. Side-Hustle
  1. School
Convert the Select property called “Area” in
Notebook
Notebook to a Reletion property connected to the Global Tags database.
Convert the Select property called “Area” in
Tasks
Tasks to a Reletion property connected to the Global Tags database.
Convert the Select property called “Area” in
✌
Contacts to a Reletion property connected to the Global Tags database.
Create an Areas template inside the Global Tags database.
  1. Hide all Relation properties inside Global Tags database.
  1. Create a new Template called “New Area”
  1. Create a Linked Database in the body of the template page connected to:
    1. Tasks
      Tasks      : Select Active Tasks view, and change name to “Tasks”
    2. Notebook
      Notebook      : Select Gallery view, and change name to “Notes”
    3. ✌
      Contacts      : Select All Contacts view
  1. Create a Filter in each Database View to the template name (”New Area”).

Part 3: Months

Tips
  • Inside the body of a database page, two buttons at the top left corner allow for easy navigation: next page (ctr+shft+J) previous page (ctr+shft+K)
  • In addition to selecting an existing page, create new pages inside a connected database via a relation.
  • Via a relation, quickly navigate to a connected database to edit newly created links.
  • Creating a new database inside the body of a page template will duplicate a brand new database in each page.
  • Convert a database page into an inline database: select block menu + “Turn into inline”
  • Show checkboxes inside gallery views for a minimal daily habits design.
 
Create two pages inside the Global Tags database under Months
  1. January 2023
  1. February 2023
Add a new Relation property in
Projects
Projects that creates a connection to the Global Tags database called “Month.”
Add a new Relation property in
Blog Calendar
Blog Calendar that creates a connection to the Global Tags database called “Month.”
Create a Months template inside the Global Tags database.
  1. Hide all new Relation properties inside Global Tags database.
  1. Create a new Template called “New Month”
  1. Create a Linked Database in the body of the template page connected to:
    1. Projects
      Projects
    2. Blog Calendar
      Blog Calendar
  1. Create a Filter in each Database View to the template name (”New Area”).
Duplicate page below and add to the New Month template.
Habit Tracker

Part 4: Ratings

Tips
  • Add a number before a star ratings pages (3 ★★★) to easily search for ratings inside a cell.
  • If a group of pages have the same icon, add that icon inside a template to save time.
  • An alternative way to hide an inline database title: select the “…” next to the title + “Hide database title”
 
Create 5 pages under the Ratings database view
  1. ★
  1. ★★
  1. ★★★
  1. ★★★★
  1. ★★★★★
Convert the Select property called “Score” in
Media List
Media List to a Reletion property connected to the Global Tags database.
Convert the Select property called “Popularity” in
Blog Calendar
Blog Calendar to a Reletion property connected to the Global Tags database.
Create a Ratings template inside the Global Tags database.
  1. Hide all Relation properties inside Global Tags database.
  1. Create a new Template called “New Rating”
  1. Create a Linked Database in the body of the template page connected to:
    1. Media List
      Media List
    2. Blog Calendar
      Blog Calendar
  1. Create a Filter in each Database View to the template name (”New Rating”).

Part 5: Glossary

Tips
  • You can also connect databases via inline links instead of relations.
  • If you are adding icons to inline links, “light gray” icons will allow for the link text to be easier to read.
  • If you have Notion AI, add an AI summary block inside a template to quickly generate summaries from new page titles. (Great for knowledge management)
  • Create a new inline link: @ …
  • Configure how to see backlinks in Notion pages: page menu “…” + backlinks + “popover,” “expanded,” or “off”
 
Create a Glossary template inside the Global Tags database.
  1. Create a template called “New Glossary Entry.”
  1. Add a callout with an AI block for Summarizing a page.
Go to
Notebook
Notebook and add inline links to the New Glossary Entry template.

Part 6: Places

Tips
You can create multiple relations to a single database, however, you may want to rename the backlinks for context.
Relations can be grouped via the grouping feature found in the database menu.
Inside group toggles, links are clickable
If you have Notion AI, add an AI content block inside a template to quickly generate AI prompts for a new page.
Database views are moveable: click + drag to change order
 
Add a new Relation property in
Travel Planner
Travel Planner called “City” that creates a connection to the Global Tags database.
  1. San Fransisco, California, USA
  1. New York City, New York, USA
Convert the Select property called “Location” in
✌
Contacts to a Reletion property connected to the Global Tags database.
Create a Places template inside the Global Tags database.
  1. Hide all Relation properties inside Global Tags database.
  1. Create a new Template called “New Place”
  1. Add a callout with an AI block for a content block with this prompt
      2. a. Summarize the place in the page title, then describe the average weather there.
  1. Create a Linked Database in the body of the template page connected to:
    1. ✌
      Contacts
    2. Travel Planner
      Travel Planner
  1. Create a Filter in each Database View to the template name (”New Place”).